PayHub
From invoice to payment, with control at every step.
PayHub is an accounts-payable automation platform for multi-entity finance teams. Invoices are captured from email or upload, read by AI, matched against purchase orders and budgets, routed through approval chains, and prepared for payment — with risk checks and a full audit trail. Vendors use a self-service portal to submit invoices and track status, cutting follow-up calls.
Key modules
Invoice Capture
Capture invoices with extracted fields ready for verification.
- Email inbox ingestion
- Upload
- AI extraction of header and line items
Matching & Validation
Check invoices against purchasing and accounting rules.
- 2-way/3-way PO matching
- Tolerance rules
- GL coding suggestions
Approval Workflows
Route each invoice to the right decision-makers.
- Rules by entity, amount, department and vendor
- Delegation
- Mobile approvals
Budget & Risk Controls
Review spending and risk before approval.
- Budget availability checks
- Vendor risk flags
- Bank-detail change alerts
Vendor Portal
Reduce follow-up calls with vendor self-service.
- Vendor onboarding and KYC documents
- Invoice submission
- Payment status
Payment Preparation
Prepare approved invoices for your banking process.
- Payment runs
- Batching by due date/priority
- Bank file export
Multi-Entity & Group
Keep entities separate while retaining a group view.
- Separate entities
- Shared vendors
- Inter-company views
Reports
Review ageing, cash needs and approval performance.
- AP ageing
- Cash requirement forecast
- Approval cycle time
Top benefits
AI capture.
Configurable approval workflows.
Budget checks before approval.
PayHub · Capability & deployment guide
AI inside
- Invoice data extraction
- GL coding suggestions
- Anomaly & duplicate detection
- Cash-flow forecast
- Approval summaries
Sensitive decisions stay under human approval.
Security & compliance
- Maker-checker
- Segregation of duties
- Bank-detail change verification
- Entity isolation
- Immutable audit log
Integrations
ERP/accounting exports (CSV/API) · Email inboxes · Bank payment files · Vaulteer — document archive · Humavue · Odoo accounting sync · Bank and wallet exports · Configured WhatsApp/SMS approval and payment messages
Plans at a glance
Essentials
Teams starting AP automation
- Invoice capture and review
- Approval and payment preparation scope confirmed in your proposal
Get pricing
Business
Growing finance teams
- Matching, budget controls and vendor workflows scoped to your needs
- Included modules confirmed in your proposal
Get pricing
Enterprise
Multi-entity finance operations
- Entity, integration and control requirements evaluated
- Rollout and support scope confirmed in your proposal
Get pricing
Who it is for
Multi-entity finance teams · Accounts payable teams · Corporate groups · Multi-entity organisations
Plan your deployment
Confirm document formats, approval rules, tax categories and Odoo or bank-export requirements. PayHub prepares payment files; payments are released from your bank. Forecasts require sufficient historical data, and AI-extracted information and risk flags must be reviewed.
Talk to Sales
visionx.software · Request a demo or a proposal tailored to your team.
Talk to Salesvisionx.software/demo